GUIDE TO E WAY BILL

All successful businesses rely on seamless, hassle-free, adequately documented and transparent movement of goods. When it comes to inter-state or intra-state transportation with regulatory compliance, the E-way Bill system under GST in India plays a critical role. The fast and efficient self-declaration model eliminates the need for multiple transit passes within states, translating into less documentation and reducing logistic costs.

Let's define an E-way bill, explore its components, and uncover all the aspects of E-way bill generation.

Key Takeaways?

●       An E-way bill is a digital document essential for GST compliance.

●       It is generated before the movement of goods.

●       The E-way bill number acts as an important reference for various parties involved in the transportation of the goods.

●       E-way bill components cover transport and other details provided by registered individuals.

●       State-focused E-way bill rules and limits must be adhered to.

●       An E-way bill can be generated by a consignor or consignee registered on the GST and E-way bill portals.

●       An easy 10-step online process to be followed for E-way bill generation.

 

What is an E-way Bill?

The electronic waybill, also called the GST E-way bill, is a compliance mechanism in the form of a document. It is necessary to transport goods with a value of more than INR 50,000, and it must be generated before shipment.

Components of an E-way Bill?

Part A: Includes details to be furnished by all registered individuals who cause movement of goods (may not necessarily be on account of supply) of consignment value over INR 50,000:

●       GSTIN of the recipient.

●       Place of delivery (PIN).

●       Invoice/challan number and date.

●       Value of goods.

●       HSN code.

●       Transport document number.

●       Reasons for transportation.

Part B: It covers the transport details that are helpful in E-way bill generation:

●       The transporter details (vehicle number).

 

When Should an E-way Bill be Generated?

An E-way bill must be generated before the commencement of the movement of goods. An E-way bill should also be issued when the movement is caused by reasons other than supply. These reasons could vary from job-work related movement of goods, replacement under warranty, supply of liquid gas where quantity is unknown, supply returns, to exhibitions/fairs and sale on an approval basis.

 

Prerequisites for E-way Bill Generation

The individual generating the E-way bill must be registered on the GST portal and should also register on the E-way bill website. In case the transporter is not a registered person under GST, it is compulsory for him/her to enroll in the E-way bill portal before E-way bill generation. The tax invoice, bill of supply, delivery challan, and transporter’s ID are required to generate the E-way bill.

 

Who Should Generate an E-way Bill?

An E-way bill can be generated by a consignor or consignee, as a registered individual or a transporter of the goods. Any unregistered transporter may enroll in the common portal and generate an E-way bill to move goods for his or her clients. In addition to those mentioned above, other citizens can also generate E-way bills for their own use.

 

E-way Bill Rules & Limits Based on States

State-particular E-way bill system rules and monetary limits have evolved since April'2018:

State/UTs	Threshold Limits
Arunachal Pradesh	INR 50,000, Intrastate (all taxable goods)
Andhra Pradesh	INR 50,000, Intrastate (all taxable goods)
Assam	INR 50,000 (all taxable goods)
Bihar	> INR 100,000, Intrastate & > INR 50,000, Interstate
Chhattisgarh	INR 50,000 (specific goods)
Delhi	> INR 100,000, Intrastate & > INR 50,000, Interstate
Gujarat	INR 50,000, Intrastate Only
Goa	INR 50,000 (22 goods)
Himachal Pradesh	INR 50,000 (all taxable goods)
Haryana	INR 50,000 (all taxable goods)
Jharkhand	> INR 100,000 (goods other than specified)
Jammu & Kashmir	INR 50,000, Interstate Only
Kerala	INR 50,000, Interstate Only
Karnataka	INR 50,000 (all taxable goods)
Mizoram	INR 50,000 (all taxable goods)
Meghalaya	INR 50,000 (all taxable goods)
Manipur	INR 50,000 (all taxable goods)
Maharashtra	INR 100,000, Intrastate & INR 50,000, Interstate
Madhya Pradesh	INR 100,000 (all goods with certain exceptions)
Nagaland	INR 50,000 (all taxable goods)
Odisha	INR 50,000 (all taxable goods)
Puducherry	INR 50,000 (all taxable goods)
Punjab	INR 100,000, Intrastate & INR 50,000, Interstate
Rajasthan	INR 200,000, Intrastate & INR 100,000, Interstate
Sikkim	INR 50,000 (all taxable goods)
Tripura	INR 50,000 (all taxable goods)
Tamil Nadu	INR 100,000, Intrastate & INR 50,000, Interstate
Telangana	INR 50,000 (all taxable goods)
Uttarakhand	INR 50,000 (all taxable goods)
Uttar Pradesh	INR 50,000 (all taxable goods)
West Bengal	INR 50,000, Intrastate & Interstate

 

 

Steps to Generate E-way Bill on the E-way Bill Portal

Step 1: Visit the official E-way bill generation portal.

Step 2: Log in with your username and password details.

Step 3: On the top left, select 'e-Waybill' and click 'Generate New.'

Step 4: Start filling the 'e-Waybill Entry Form.'

Step 5: Add 'Transaction Type', 'Sub Type', 'Document Type', Number & Date.

Step 6: Complete the 'From', 'To', 'Item' and 'Transporter Details.'

Step 7: Click on 'Submit.'

Step 8: Wait for your request to be processed.

Step 9: View your 12-digit E-way bill number on the screen.

Step 10: Choose the 'Print EWB' option under 'e-Waybill' to download the printout.

The E-way bill system undoubtedly replaces the physical interface, removes state boundary check posts, improves the turnaround time of trucks, leads to faster movement of goods and results in substantial cost savings. However, it does not provide a cushion against unexpected damages or losses on the road caused by natural or human-made reasons. That's where a comprehensive commercial vehicle insurance policy comes in handy!

 

Get started with QuickInsure, be it car, travel, or health insurance covers, analyse all top service providers, compare their offerings, features, benefits and price structures, and finalize the right policy for your unique needs.

 

FAQs:

1] Is the E-Way Bill Mandatory?

Yes, it is, in every case when the consignment value of transported goods exceeds INR 50,000 and there are no exemptions via CGST/SGST rules.

2] Can I Add Two Invoices to One E-Way Bill?

No, for every invoice, one E-way bill must be generated. Multiple invoices are not allowed to be clubbed. That said, if goods are being transported in one vehicle, a consolidated E-way bill can be prepared.

3] How Many Days After Raising an Invoice Should I Generate the E-Way Bill for Delayed Delivery?

As a correct practice, every E-way bill should be issued before the actual movement of goods. However, in case of a delayed delivery, the bill can be issued after 180 days of raising an invoice.

4] Can an E-Way Bill be Cancelled, and When?

Yes, it can be cancelled within 24 hours from the time of E-way bill generation if the goods are not transported at all, or not transported as per the furnished details.

5] How to Download E-way Bill?

Log in to the E-way bill generation portal, select the 'Print EWB' option under 'e-Waybill' (top menu), enter the 12-digit-long E-way bill number, press 'GO' and then click 'Print' to download your E-way bill.

6] What is the Time Limit for E-way Bill Generation?

Taxpayers can generate E-way bills for documents dated no earlier than 180 days, and their validity may be extended for up to 360 days.

 

Note: The above information is purely indicative in nature and subject to change without any prior notice from the government authorities. Please refer to the official Goods and Services Tax E-Waybill System's website for the most up-to-date information before taking action.